Software used by the Human Resources Department of business and companies to handle their employees is known as HRIS. This software has various features and tools. Therefore, you must look before choosing the best software according to your needs.
The primary benefit of the HRIS system is that it helps to keep all your employee’s information and files in an organized manner. This is the best way of keeping employees data secure rather than keeping them in files which might get destroyed. Having data in HRIS is completely secure and accessible from anywhere.
The HRIS system is beneficial for the companies whose employees are working remotely so that you can access employee’s information even if you are not in the office.
HRIS- Making Everything Easy
When you are a new member of a company, you have to give a large amount of information about yourself to the HR department. Nowadays, the list of documents is getting longer and longer.
Here the HRIS software comes in the frame. Your HRIS will allow your company’s employees to fill out all the information electronically. It has the ability so that your employees can fill out their I-9 and W-4 forms. It also helps you to upload your company handbook, policies and documents for your employees so that they can review it and e-sign it at the same time.
As mentioned above, different software has different capabilities to upload your custom company documents. If your onboarding paperwork needs that the employee should fill the forms that have more than their basic information, make sure you have an HRIS that has a custom document feature.
The HRIS with best features allows your employees to fill out all their important information which also include direct deposit information and emergency contact number. You can save all this data in the cloud so that you can access it whenever needed. You can also save your documents and its relevant information in the HRIS.
Once the employee has finished their onboarding paperwork, the system will automatically help them in choosing their benefits online.
If your company has 20 or more employees, you should offer your employees who leave your company or terminated from the company a COBRA continuation. A third party administrator is hired to handle all the COBRA compliance of the respective company. It is a lot easier than managing it in house.
Without a COBRA integration feature, for each employee which the company hired and employee termination, the company needs to contact their COBRA administrator to fill out the information of the employee so that they can receive a proper COBRA compliance.
If you have HRIS COBRA software, your HRIS will automatically provide notification to your third-party administrator with all the information of your employees. All the COBRA compliance will be taken care of without lifting a finger.
List of HRIS Software Companies
- Ultimate Software
- Sage People